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603.03 Permanent Records of Students

603.03          

PERMANENT RECORDS OF STUDENTS

The Muscatine Community School District shall maintain such confidential, personally identifiable student records as required by law and as is consistent with the district’s responsibilities for the provision of educational programs and services.

The superintendent or his/her designee shall be administratively responsible for assuring the confidentiality of personally identifiable student records on a district-wide basis and for the establishment of procedures for the policy and with state/federal laws and regulation.  The building principal or designee shall be responsible at the building level.

Record Access and Disclosure

Except as provided by this policy and/or by state/federal law and regulation, access shall not be provided in any manner to personally identifiable student record information without written consent signed by the parent or eligible student.  An eligible student is one who has attained 18 years of age or is attending an institution of postsecondary education.

The following may have restricted access to student records without prior consent of the parent or eligible student under the conditions specified and in accordance with state/federal regulation.

  1. The Board of Education as an official body when acting in its official capacity with regard to matters pertaining to an individual student.
  2. Staff of the district and the Mississippi Bend Area Education Agency division of special education having a legitimate educational interest and need to know by virtue of being appropriately involved in carrying out assigned responsibilities for the administration or provision of educational programming or services and/or for the generation and maintenance of student records.
  3. Officials of another school or school system in which the student enrolls or intends to enroll upon receipt of a written request from an appropriate representative of the school or school system.

Directory Information

The district may release the following types of directory information to the public without parent or eligible student consent:  name, address, telephone listing, date of birth, participation in officially recognized activities and sports, major field of study, weight and height of members of athletic teams, dates of attendance, degrees, honors and awards received and the most recent previous school or institution attended.

No directory information may be released without parent or eligible student consent if either the information or the manner of circumstances in which it is released would serve to identify a student as handicapped or receiving special education services.

Any parent or eligible student objecting to the public release of directory information may file a written objection with the principal of the school.  That information objected to shall not be publicly released.

Parent/Student Rights

Parents and eligible students shall be afforded and annually notified of their rights related to student records, including, among others prescribed by state/federal law, the right to:

  1. Inspect and review records without undue delay and in no case more than 45 days after the request is made.
  2. Copies of the records at the cost of reproduction or at no cost if the fee charged would prevent exercise of the right to inspect and review student records.
  3. A listing of the titles and office addresses of district officials responsible for student records.
  4. A listing of the types and locations of student records maintained by the district.
  5. Request amendment of records and/or a hearing to seek amendment of records they feel are inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student and, if subsequent to a hearing the request is denied, to place in the records a statement commenting on information in the records and/or setting forth reasons for disagreeing with the hearing decision.
  6. When a student reaches 18 years of age, or is attending an institution of postsecondary education, the rights accorded to and the consent required of the parent of the student shall thereafter be accorded only to and required of the eligible student with the following exception.  Student records may be disclosed to the parents of a dependent student as defined by Section 152 of the Internal Revenue Code of 1954 without written consent of the student regardless of the age of the student.

It shall be assumed that the parent or eligible student has the right to access to records and the authority to grant consent for disclosure of records except when the district has evidence that there is a legal binding instrument, state law or court order which provides to the contrary.

Requests by a parent or eligible student to inspect or review student records, for copies of this policy or for assistance in exercising any parent/student right may be directed to the school in which the student is enrolled, or to the office of the district superintendent.

 

LEGAL REF:   Family Educational Rights and Privacy Act (20 U.S.C.-1232g), The Education of All Handicapped Children Act (P.L. 94-142)

Related administrative rules and regulations:  Family Rights and Privacy Act Regulations (34,CFR Part 99), Education of All Handicapped Children Act Regulations (34,CFR Part 300), Iowa Rules of Special Education

 

Approved:      3/14/88                 Reviewed:      7/9/12              Revised: ____________

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