Feedback

703.07 Bidding Procedures for Public Improvements

703.07                   

BIDDING PROCEDURES FOR PUBLIC IMPROVEMENTS

If the estimated cost, as determined by a State of Iowa registered engineer or a State of Iowa licensed architect, of a public improvement is in excess of $130,000 or the competitive bid threshold set by Iowa Code Chapter 26 whichever is greater, plans and specifications shall be prepared for formal bidding purposes.

The plans and specifications, as prepared by a State of Iowa registered engineer or State of Iowa licensed architect, shall be approved by the Board of Education.  The Board of Education shall also set a date and time for a public hearing to receive and open bids for said improvement.

A “Notice of Letting” or “Advertisement for Bids” shall be published not less than 4 days, but not more than 45 days before the date set for receiving bids.

The “Advertisement for Bids” shall be published in the newspaper of general circulation within the district.

The “Advertisement for Bids” shall include the time and place for receiving sealed proposals, the general nature of the project, a statement of the requirement for a sealed bid security and the amount of said security, and date and time the proposals shall be opened, and in general terms, when the work must be commenced and completed.

The Board shall also set a date and time for a public hearing to receive comments on the plans, specifications, form of contract and estimated cost of the project.  Following the public hearing, the Board of Education shall make a decision on the project and make possible Award of Contract.

The “Notice of Public Hearing” shall be published more than 4 days, but not more than 20 days before the public hearing.

The “Notice of Public Hearing” shall be published in the newspaper of general circulation within the district.

Award of Contract shall be made to the lowest, responsive, responsible Bidder.  The Board of Education shall by resolution award the contract to the bidder submitting the lowest, responsive, responsible bid or may reject all bids received, fix a new date for receiving bids and order publication of a new notice to bidders.

If the engineered cost, as determined by a State of Iowa registered engineer or a State of Iowa licensed architect, of a public improvement is greater than $50,000 and less then $130,000 or within the competitive quotation threshold for schools with less than 50,000 population set by Iowa Code Chapter 26 whichever is greater, the school district shall make a good faith effort to obtain quotes from at least two contactors regularly engaged in such work.

The school district shall provide a general description of the work, including plans and specifications prepared by a State of Iowa registered engineer or State of Iowa licensed architect, and provide the opportunity to inspect the work site.

In the quote, the contractor shall provide the price for labor, materials, equipment and supplies.

The district shall designate the time, date, place and manner for filing quotations, which may be received by mail, facsimile, or electronic mail.  Approved quotations shall be recorded in meeting minutes and quotations approved outside a meeting of the Board of Education shall be included in the minute of the next meeting of the Board of Education.

The contract shall be awarded to the contractor submitting the lowest, responsive, responsible quotaton or the district shall reject all quotations.

If the project is less than $50,000 or the minimum competitive quotation threshold for schools with less than 50,000 population as set by Iowa Code Chapter 26 whichever is greater or if the work is deemed emergency in nature, or is repair or maintenance work performed by school district employees, no formal quotations or bidding procedure is required.

The “Estimate of Cost” of a public improvement shall include the cost of labor, materials, equipment and supplies, but excluding architectural or engineering design services or inspection.

A “Public Improvement” is a building or construction work which is constructed under the control of the school district and is paid for in whole or in part with funds of a governmental entity.

“Repair or Maintenance” work is the preservation of a public facility so that it remains in sound and proper condition, including minor replacements and additions as necessary to restore the public facility to it’s original condition with the same design.

RE:      Iowa Code Chapter 38, Sections 38.1(3), 38.1(4), 38.2(3), 38.14(2)(e), 38.2(1), 38.3(1), 38.7, 38.9(1), 38.12, 38.13(3)(a), 38.14(3)(b)

Iowa Code Chapter 362, Section 362.3

Approved:          4/9/07                Reviewed:    4/23/12        Revised: ___3/18/13__

Print Friendly, PDF & Email
Stay informed Click here to sign up for email updates from MCSD, or subscribe to our RSS feed.
If you are having trouble accessing any portion of this website or its content please contact this number for assistance - 563-263-7223.